Main nature of the work:
The Administrative assistant provides administrative support mainly to the Executive Director but also to the staff of CNACA. Duties include general clerical, minutes taking, receptionist and project-based work. One main responsibility is acting as the memory of the organization through notes, minutes of meetings. Another important responsibility is to act as the gatekeeper of human resource confidential information and providing to staff information about CNACA human resource policies and general rules. The candidate must project a professional corporate image through in-person, phone interaction and web platform including emails.
Specific duties:
- Answer telephones and transfer to appropriate staff
- Meet and greet clients and
- Create and modify documents using Microsoft
- Take minutes of meetings and classify them for easy access by
- Correct
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and
- Maintain hard copy and electronic filing
- Sign for and distribute mailing packages (Purolator or else).
- Research, price, and purchase office furniture and
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office
- Setup and coordinate meetings and
- Maintain and distribute staff weekly schedules.
- Collect and maintain PC
- Support staff in assigned project based work.
- Provide office orientation for new employees or purposeful information needed by the staff or the board of directors regarding the human resource policies.
- Setup accommodation and entertainment arrangements for company
- Other duties as assigned by the Executive Director
Employment Requirements and competences:
- Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or An administrative assistant certificate or equivalent is a plus or if not, is willing to get additional training
- Knowledge of Microsoft Office, telephone and emails protocol. Duties require professional verbal and written communication skills and the ability to type 30 to50 wpm. This is normally acquired through one to three years of clerical experience.
- Abilities and Skills: Ability to work independently and proven capacity to plan and work efficient. Interpersonal relationship skills and ability to interact positively with people in general. Ability to create contacts and collaborate in a friendly with a smiling
- Ability to communicate in Cree and English. Understanding of the French language, bath oral and written, is an
- Other Characteristics: Must like to travel when meetings are planned and the minutes must be Positive personality and concrete commitment towards community development. Dedicated to the cause of Cree culture and artists. Should equally qualified candidates compete for the position, preference will be given to a Cree person. Willing to accept training inside or outside Cree community.
Terms of Employment
Please take notice that this is a full-time, permanent position and subject to a 3-months probationary period.
Salary for the above position will be commensurate with the qualifications and experience of the applicant. CNACA offers competitive salary and benefits and offers equal opportunities to men and women.
Start Date: To be negotiated
Closing Date: March 31, 2021 (5:00 pm)
Please send your application by mail, fax or e-mail to:
Gaston Cooper Executive Director
Tel: (418) 745-2444 Extension: 3333
Cell: (418) 770-3210
Fax: (418) 745-2324
E-Mail: cooperg@cnaca.ca
Closing Date: March 31, 2021 (5:00 pm)
