Main nature of the work:
The Bookkeeper is responsible for all tasks relating to accounting as requested by the immediate supervisor and other administrative duties for reservations of all travels requirements by the organization for the staff, Board members and members of the association.
Specific duties:
Bookkeeping
- In charge of accounts receivable (preparation of invoices, recording, collection, correspondence with clients)
- In charge of the accounts payable (verification on suppliers invoices, matching with purchase orders, preparation of vouchers, preparation of payments to suppliers, correspondence and reconciliation ·of supplier’s statement) including all travel expenses
- Issuing of cheques as authorized by immediate supervisor, decisions made at the Board and Executive Committee level for Sponsorships to members and artists and other organizations
- Closing the books at the end of each month
- Typing and filing
- Will be in charge of the payroll of the staff, all remittances to various agencies, and all related tasks on the payroll such as issuing of ROE, T4s,
- Performs any other related duties as requested from time to time by the immediate supervisor
General Administrative Duties
- Opens, dates, stamps and distributes incoming correspondence
- Arranges all travel requests as authorized by Executive Director, booking of hotels, air travel and other mode of transportation
- Photocopies invoices and other type of information
- Prepares reports to submit GST and Provincial Sales Tax reimbursement
- Obtains signatures from signatories for cheques and bank transfers
- Faxes bank transfers and other information
- Mails cheques and other documents
- Files accounting correspondence
- Types monthly invoices and statements when required
- Prepares, binds, distributes and mails financial statements
- Issues petty cash
- Puts cheques in numerical sequence for bank reconciliations
- Corrects budget codes on the GL batch listing after each pay
- Performs any other related tasks as required by immediate supervisor
- Is the principal point of contact for inquiries originating from sources such as mail, faxes, telephone and the Internet, as well as walk-in clients and visitors
- Answers the phone and transfers calls to the appropriate staff person
- Assists and responds to requests for information from the members
- Analyzes incoming and outgoing mail, inquiries and distributes this information to the appropriate staff person.
- Maintains systematic communications with other CNACA staff and members via the web site and emails
- Organizes and maintains CNACA’s central filing system, resource center and archives.
- Organizes and maintains the membership database and
- Helps prepare and circulate agendas and make arrangements for committee, board and other
- Assists in marketing initiatives including tradeshows, familiarization tours and community tours as required
- Assists in the processing of accounting records and in the monitoring of CNACA’s budget and finances and assists CNACA’s Treasurer in reporting to Board
- Coordinates the preparation of regular activity reports on the progress being made to achieve CNACA’s
- Assists other CNACA staff as
- Promotes CNACA’s vision, objectives, activities and
- Promotes a positive image of CNACA’s members and of the Cree Nation, in Quebec, Canada and the international
- Performs any other related duties as requested from time to time by the immediate supervisor.
Employment Requirements and competences:
- A post-secondary diploma or certificate from a recognized institution in office management, finance and/or accounting, or a related field. Equivalent practical work experience in a related administrative occupation, plus a willingness to complete the necessary education and training, will be
- Proficiency in the use computer word processing, spreadsheet and database programs and email and Internet The ability to learn additional programs as required.
- Detail oriented, self-directed and able to work independently or in a team environment with other CNACA staff, the Board and CNACA
- Communication and interpersonal skills are
- Ability to communicate effectively in English, both written and oral; ability to communicate in French is an important
- Knowledge of Cree is a must;
- Knowledge and experience working with Cree communities and in the context of the Cree culture;
- Have a basic understanding of sustainable arts and crafts development concepts and applications, willingness to acquire additional skills required to work in the art industry.
- CNACA may waive all or any of the aforementioned requirements if it finds a suitable candidate and who accepts, as a condition of employment, to follow a training plan determined by
Terms of Employment
Please take notice that this is a full-time, permanent position and subject to a 3-months probationary period.
Salary for the above position will be commensurate with the qualifications and experience of the applicant. CNACA offers competitive salary and benefits and offers equal opportunities to men and women.
Start Date: To be negotiated
Closing Date: March 31, 2021 (5:00 pm)
Please send your application by mail, fax or e-mail to:
Gaston Cooper Executive Director
Tel: (418) 745-2444 Extension: 3333
Cell: (418) 770-3210
Fax: (418) 745-2324
E-Mail: cooperg@cnaca.ca
Closing Date: March 31, 2021 (5:00 pm)
